Faculty and Staff Headcounts

The staff and faculty headcounts dashboard contains information about the number of staff and faculty working at the U starting in 2012. Counts are included for each campus, department and job classification. Reports from Fall 2006 through Fall 2021 are available on the historical data page.

Data Sources
  • University of Minnesota, Data Warehouse - HR snapshot, payroll 9 (Fall) & 21 (Spring)
  • AAUDE Data Warehouse - IPEDS Human Resources component

Report Update Cadence:

  • After Pay Period 9 (late Oct/early Nov) and Pay Period 21 (mid-April)
Notes
  • Part-time is anything less than 100% (based on total percent of all jobs) or Faculty on phased retirement.
  • The Twin Cities campus includes the Medical School, Duluth Medical School, and Duluth Pharmacy employees.
  • IPEDS (Integrated Postsecondary Education Data System) definitions used.
  • The data include only employees paid on payroll 9 (late October) and payroll 21 (mid April) of each year.
  • Excludes student employees and temp/casual employees.
  • Labor Represented Faculty are included in the Faculty Jobcode Group and not included in the Labor Represented Jobcode Group.
  • In the “Peer Comparisons” dashboard, occasionally there may be very slight differences in headcounts/FTE when comparing to IPEDS directly. These differences are usually due to the timing of data loads into source tables used for these dashboards.
Glossary

IPEDS definitions used in the “Peer Comparisons” dashboard are available in the IPEDS glossary.

Academic term
A defined period of instruction that is a subunit of an academic year in a specific academic year. Examples: Fall 2021, Spring 2022

Academic Year
The annual period of instruction that includes fall, spring, and summer terms. It is set based on the calendar year in which fall term falls, i.e., the academic year 2015 goes from Fall 2015 through Summer 2016.

Campus
The University of Minnesota locations at Crookston, Duluth, Morris, Rochester, Twin Cities and the entities that report to them.

College/admin unit
College: A unit of the University of Minnesota, offering courses of instruction, usually leading to a degree, that furthers the University’s teaching, research, and outreach mission. Administrative Unit: A unit of the University of Minnesota that provides service in support of the University’s academic mission.

Department (HR)
Identifies the organizational level at the University where budgets, staff, or academic programs are managed.

Employee group (MPact)
Grouping of University employees based on reporting methodology for the MPact 2025 Systemwide Strategic Plan, with the following groups: Faculty, Staff, Graduate Assistants, and Professionals in Training.  The broadest definition of faculty is used including tenure system, contract, and P&A teaching specialist/lecturer, or any active employee in the tenure system (e.g., Dean, Associate Dean). Staff are those employees in the job code groups of: Faculty (FA), Academic Professional (AP), Academic Administrative (AA), Civil Service (CS), Labor Represented (LR), but who are not included in the aforementioned Faculty definition.

Full-Time Equivalent (FTE)
The number of hours an employee is scheduled to work divided by the University standard 40 hour work week yields the employee full time equivalency. For example, an employee working 30 hours per week is 0.75 FTE. If an employee holds two jobs, each at 20 standard hours but in two separate units, then the FTE in each unit would be 0.5 and the FTE at the University level would be 1.0. Note: The standard practice for reporting FTE is to exclude temporary/casual employees, academic temporary/casual employees, student workers, and any appointments less than nine months.

Full-Time/Part-Time
Full Part Time: Identifies the position as Full-Time (40 hours per week) or Part-Time (less than 40 hours per week).

Graduate Assistant Status
A status used to identify employees who are graduate assistants.

Job Code Group
A grouping of job codes derived from the Employee Group Definitions Board of Regents Policy. Job code groups include: Academic Administrative, Academic Professional, Civil Service, Faculty, Graduate Assistants, Labor Represented, Not Applicable, Professionals-in-Training, Undergraduate Student Workers. The Not Applicable and Undergraduate Student Workers job code groups are excluded.

Legal sex
The designation of sex on legal documents. An individual’s sex might differ from their sex assigned at birth (if, for example, legal steps have been taken to change the individual’s sex) and/or from their gender identity.

Medical School Status
Medical School Status (Employee): A status used to identify employee roles associated with an institution's Medical School.

New Hires (IPEDS)
Employees hired full-time between today’s date and the previous Fall term, including employees who were rehired.

Primary IPEDS Category
An individual’s IPEDS category based on the responsibilities of their primary job.

Race/ethnicity group (IPEDS)
An aggregation of the IPEDS definition of race and ethnicity. A person’s race/ethnicity for official IPEDS reporting is based on a set of criteria in order to report a single value for each individual, separating those with “Alien” or “Alien Temporary” citizenship status and those with multiple ethnicities into separate categories.  In aggregate format, “BIPOC” includes the following race and ethnicity categories: American Indian or Alaska Native, Asian, Black or African American, Hispanic, Native Hawaiian or Other Pacific Islander, and Two or more races.

Resource Responsibility Center
The RRC is an organizational unit at the University accountable to central administration for the financial activities of units and organizations reporting to it. It receives Board of Regents approved central allocations, indirect cost recovery (ICR), and tuition attributions; develops budgets, compacts, and strategic plans on behalf of all its reporting units; and is led by one position of authority reporting to the President or a vice president. An RRC is either a campus, college, or major support unit.

Tenure Status (IPEDS)
Identifies employees based on job function and tenure status according to IPEDS reporting categories.

Term
A defined period of instruction that is a subunit of an academic year. Examples: Fall, Spring, Summer.

UMN Peer Group
University of Minnesota campuses, external public/not for profit universities, and BIG10 affiliated universities make up the University’s Peer Group.

Underrepresented (Ethnicity)
Employees who identify as United States citizens and identify as one of the following: American Indian/Alaskan Native, Hispanic/Latino, Black/African American, or Native Hawaiian/Other Pacific Islander.

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